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  • To request a copy of the following policies & procedures, email info@heartlandforchildren.org.

    POLICY#  POLICY NAME

    1-000

    1-001

    1-002

    1-003

    1-004

    1-005

    1-006

    1-007

    1-008

    1-009

    1-010

    1-011

    1-012

    1-013

    1-014

    1-015

    1-016

    1-017

    1-018

    1-019

    1-020

    1-021

    1-022

    1-023

    1-024

    1-025

    1-026

    1-027

    1-028

    1-029

    1-030

    1-031

    1-032

    1-033

    Employee Handbook

    Privacy – Personnel Records

    Drug Free Workplace

    Internships

    Overtime

    Position Descriptions

    Employee Fraud

    Workplace Violence

    Employee Separation

    Employee Exit Interviews

    Harassment

    No Solicitation/Distribution

    Personnel Information -New Employees

    Employee’s Children at Workplace

    Membership in Professional Organizations/ Conventions & Professional Meetings

    Volunteer Services

    Staff Tuition Assistance

    Non-Retribution/Non-Retaliation

    Recruitment & Interviewing

    Non-discrimination in Employment

    Performance Management

    Background Screening 

    Motor Vehicle Reports

    Worker’s Compensation

    Transitional Work Program

    On-Call/Call Back

    Ethical Practice

    Disciplinary Guidelines

    Sharing Concerns/Suggestions (Employee Grievance)

    Employees Involved in Reports of Abuse, Neglect, Abandonment or Exploitation

    Secondary Employment/Internships

    Health and Wellness

    Ethic Committee

    Employee Interactions with Service Recipients

  • To request a copy of the following policies & procedures, email info@heartlandforchildren.org.

    POLICY#   POLICY NAME

    2-000  

     

    2-001  

    2-002  

    2-003  

    2-004  

    2-005  

    2-006  

    2-007  

    2-008  

    2-009  

    2-010  

    2-011  

     

    2-012  

    2-013  

     

    2-014  

     

    2-015  

     2-100  

    2-101  

     

    2-102  

    2-103  

    2-104  

    2-200  

    2-201  

    2-202  

    2-203  

    2-204  

    2-205  

     

    2-206

    2-207  

    2-208  

    2-209  

    2-300  

    2-301  

    2-302  

    2-303  

    2-304  

    2-305  

    2-306  

    Reconciliation of Bank Accounts and Petty Cash  

    Journal Entries  

    Budget Preparation  

    Budget Monitoring  

    Client Trust  

    Capital Assets  

    Record Retention of Financial Records  

    Cost Allocation Plan – Creation  

    Cost Allocation  

    Month End Closing  

    Staff Travel  

    On-Site Audits by Government Funding Sources  

    Credit Card Authorization/Usage  

    Purchasing and Accounts Payable Authorization  

    Resource Management for Authorizing Services  

    Gift Card Usage  

    Invoice Preparation  

    Interest Earned on Advance or Estimated Payments  

    Cash Receipts  

    Undeposited Cash/Checks  

    Internal Control  

    Request for Payments  

    Signature Authority  

    Payments  

    Terms, Discounts and Late Fees  

    Accounts Payable Process  

    Entering Invoices into Oracle for Payment  

    Void Check Processing  

    Reconcile Payments  

    Petty Cash  

    Accounts Payable Accruals  

    Payroll Department Security 

    Payroll Processing  

    Garnishments  

    Stop Payments  

    Payroll Accruals  

    Employee Terminations  

    Payroll Direct Deposits

  • To request a copy of the following policies & procedures, email info@heartlandforchildren.org.

    POLICY#      POLICY NAME

    3-100  

     

    3-102 

     

    3-103 

    3-104 

    3-105 

    4-204 

    Child Protection Professional Training Program and Certification

    Continuing Professional Development for Case Management Organizations

    New Employee Orientation Training

    Continuing Professional Development for HFC Personnell

    Standards for HFC Staff Supervision

    Child Passenger Safety

  • To request a copy of the following policies & procedures, email info@heartlandforchildren.org.

    POLICY#      POLICY NAME

    3-218  

    3-219  

    3-300  

    3-301  

    3-302  

    3-303  

    3-304  

    3-305  

    3-306  

    3-307  

    3-308  

    3-309  

    3-500  

    3-501  

    3-502  

    3-503  

    3-504  

    3-505  

    3-506  

    3-507  

    5-007

    Email Systems  

    Data Transport Encryption  

    Grievance  

    Incident Reporting  

    Performance and Quality Improvement  

    Case & Quality Service Reviews  

    Satisfaction Surveys  

    Exit Interviews with Children in a Licensed Out of Home Care Placement  

    Protection of Rights & Ethical Obligations  

    Research Protections for Human Subjects  

    Prevention, Reporting and Service to Missing Children  

    Ethical Practice for Stakeholders  

    Contract Documents  

    Contract Invoicing  

    Contract Monitoring  

    Contract Procurement  

    Written Authorizations  

    Notification of Circuit 10 Group Home Placement Holds  

    Contracts for Research and Evaluation  

    Client Fees and Sliding Fee Scale  

    Human Trafficking

  • To request a copy of the following policies & procedures, email info@heartlandforchildren.org.

    POLICY#     POLICY NAME

    3-200  

    3-201  

    3-202  

    3-203  

    3-204  

    3-205  

    3-206  

    3-207  

    3-208  

    3-209  

    3-210  

    3-211  

    3-212  

    3-213  

    3-214  

    3-215  

    3-216  

    3-217

    HIPAA Compliance-Client Records & Client Privacy  

    Closed Record Retention and Retrieval  

    Data System Integrity  

    Management of Client Files  

    Client Background Screening  

    Maintenance and Support of IT Equipment  

    Virus Prevention, Control, Reporting and Recovery  

    Disposal of Information Technology Equipment  

    Data Security – Access  

    Network Security  

    Computer Software  

    Internet/E-mail Usage and E-mail Maintenance  

    Cell Phone Usage  

    Use of Portable Media Storage Devices  

    Information System Access Authorization & Password Policy  

    Computer Network Disaster Recovery  

    Confidentiality of Client Information  

    Data & Network Security - Audit Controls

  • To request a copy of the following policies & procedures, email info@heartlandforchildren.org.

    POLICY#    POLICY NAME

    3-600

    3-601

    3-602

    3-603

    3-604

    3-605
     

    Workplace Health and Safety

    Operation and Maintenance of Agency Vehicles

    Clean and Safe Working Environment

    Disaster Preparedness-Emergency Management Plan

    Environmental Protection and Conservation

    Issuance  Maintenance of Facility Keys

  • To request a copy of the following policies & procedures, email info@heartlandforchildren.org.

    POLICY#     POLICY NAME

    5-006

    5-300

    5-301

    5-302

    Independent Living Transitional Services 

    Diligent Search

    Out of County Services/Interstate Compact on the Placement of Children 

    Family Team Conferencing

  • To request a copy of the following policies & procedures, email info@heartlandforchildren.org.

    POLICY#     POLICY NAME

    4-100  

    4-101  

    4-102  

    4-200  

    4-201  

    4-202  

    4-203  

    4-300  

    4-301  

    4-302  

    4-303  

    4-304  

    4-305  

    4-306  

    4-307  

    4-308  

    4-309  

    4-310

    Fund Development  

    Public Information and Media  

    Logo Communications & Guidelines  

    Screening and Intake  

    Case Maintenance and Documentation  

    Management of Resource and Support Services  

    School Communication  

    Recruitment of Foster Homes  

    Initial Licensing of Foster Homes  

    License Transfer Procedure  

    Foster Parent Support  

    Foster Parent Retention  

    Employees as Foster and Adoptive Parents  

    Foster Care Referrals  

    Relicensing of Family Foster Homes  

    Family Foster Home Waivers  

    State Institutional Claims for Damages Caused by Shelter or Foster Children  

    Behavior Support and Management

  • To request a copy of the following policies & procedures, email info@heartlandforchildren.org.

    POLICY#     POLICY NAME

    5-000  

    5-002  

     

    5-003  

     

    5-008  

     

    5-009  

    5-100  

    5-101  

    5-102  

    5-103  

    5-104  

    5-105  

    5-200  

    5-201

    Placement of Children  

    The Prevention & Placement of Child Victims & Aggressors Involved in Child on Child Sexual Abuse, Sexual Assault, Seduction or Exploitation  

    Sharing Records with Children  

    Child Placement Agreements (formerly policy 5-002)  

    Medicaid Care Coordination & Responsibilities  

    Behavior Support and Management  

    Caregiver Support  

    Guardian Assistance Program  

    Initial Licensing  

    Licensing Transfer Procedure  

    Relicensing  

    Adoption Supports and Services  

    Recruitment and Evaluation of Adoptive Applicants

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