To request a copy of the following policies & procedures, email info@heartlandforchildren.org.
POLICY# POLICY NAME
1-000
1-001
1-002
1-003
1-004
1-005
1-006
1-007
1-008
1-009
1-010
1-011
1-012
1-013
1-014
1-015
1-016
1-017
1-018
1-019
1-020
1-021
1-022
1-023
1-024
1-025
1-026
1-027
1-028
1-029
1-030
1-031
1-032
1-033
Employee Handbook
Privacy – Personnel Records
Drug Free Workplace
Internships
Overtime
Position Descriptions
Employee Fraud
Workplace Violence
Employee Separation
Employee Exit Interviews
Harassment
No Solicitation/Distribution
Personnel Information -New Employees
Employee’s Children at Workplace
Membership in Professional Organizations/ Conventions & Professional Meetings
Volunteer Services
Staff Tuition Assistance
Non-Retribution/Non-Retaliation
Recruitment & Interviewing
Non-discrimination in Employment
Performance Management
Background Screening
Motor Vehicle Reports
Worker’s Compensation
Transitional Work Program
On-Call/Call Back
Ethical Practice
Disciplinary Guidelines
Sharing Concerns/Suggestions (Employee Grievance)
Employees Involved in Reports of Abuse, Neglect, Abandonment or Exploitation
Secondary Employment/Internships
Health and Wellness
Ethic Committee
Employee Interactions with Service Recipients
To request a copy of the following policies & procedures, email info@heartlandforchildren.org.
POLICY# POLICY NAME
2-000
2-001
2-002
2-003
2-004
2-005
2-006
2-007
2-008
2-009
2-010
2-011
2-012
2-013
2-014
2-015
2-100
2-101
2-102
2-103
2-104
2-200
2-201
2-202
2-203
2-204
2-205
2-206
2-207
2-208
2-209
2-300
2-301
2-302
2-303
2-304
2-305
2-306
Reconciliation of Bank Accounts and Petty Cash
Journal Entries
Budget Preparation
Budget Monitoring
Client Trust
Capital Assets
Record Retention of Financial Records
Cost Allocation Plan – Creation
Cost Allocation
Month End Closing
Staff Travel
On-Site Audits by Government Funding Sources
Credit Card Authorization/Usage
Purchasing and Accounts Payable Authorization
Resource Management for Authorizing Services
Gift Card Usage
Invoice Preparation
Interest Earned on Advance or Estimated Payments
Cash Receipts
Undeposited Cash/Checks
Internal Control
Request for Payments
Signature Authority
Payments
Terms, Discounts and Late Fees
Accounts Payable Process
Entering Invoices into Oracle for Payment
Void Check Processing
Reconcile Payments
Petty Cash
Accounts Payable Accruals
Payroll Department Security
Payroll Processing
Garnishments
Stop Payments
Payroll Accruals
Employee Terminations
Payroll Direct Deposits
To request a copy of the following policies & procedures, email info@heartlandforchildren.org.
POLICY# POLICY NAME
3-100
3-102
3-103
3-104
3-105
4-204
Child Protection Professional Training Program and Certification
Continuing Professional Development for Case Management Organizations
New Employee Orientation Training
Continuing Professional Development for HFC Personnell
Standards for HFC Staff Supervision
Child Passenger Safety
To request a copy of the following policies & procedures, email info@heartlandforchildren.org.
POLICY# POLICY NAME
3-218
3-219
3-300
3-301
3-302
3-303
3-304
3-305
3-306
3-307
3-308
3-309
3-500
3-501
3-502
3-503
3-504
3-505
3-506
3-507
5-007
Email Systems
Data Transport Encryption
Grievance
Incident Reporting
Performance and Quality Improvement
Case & Quality Service Reviews
Satisfaction Surveys
Exit Interviews with Children in a Licensed Out of Home Care Placement
Protection of Rights & Ethical Obligations
Research Protections for Human Subjects
Prevention, Reporting and Service to Missing Children
Ethical Practice for Stakeholders
Contract Documents
Contract Invoicing
Contract Monitoring
Contract Procurement
Written Authorizations
Notification of Circuit 10 Group Home Placement Holds
Contracts for Research and Evaluation
Client Fees and Sliding Fee Scale
Human Trafficking
To request a copy of the following policies & procedures, email info@heartlandforchildren.org.
POLICY# POLICY NAME
3-200
3-201
3-202
3-203
3-204
3-205
3-206
3-207
3-208
3-209
3-210
3-211
3-212
3-213
3-214
3-215
3-216
3-217
HIPAA Compliance-Client Records & Client Privacy
Closed Record Retention and Retrieval
Data System Integrity
Management of Client Files
Client Background Screening
Maintenance and Support of IT Equipment
Virus Prevention, Control, Reporting and Recovery
Disposal of Information Technology Equipment
Data Security – Access
Network Security
Computer Software
Internet/E-mail Usage and E-mail Maintenance
Cell Phone Usage
Use of Portable Media Storage Devices
Information System Access Authorization & Password Policy
Computer Network Disaster Recovery
Confidentiality of Client Information
Data & Network Security - Audit Controls
To request a copy of the following policies & procedures, email info@heartlandforchildren.org.
POLICY# POLICY NAME
3-600
3-601
3-602
3-603
3-604
3-605
Workplace Health and Safety
Operation and Maintenance of Agency Vehicles
Clean and Safe Working Environment
Disaster Preparedness-Emergency Management Plan
Environmental Protection and Conservation
Issuance Maintenance of Facility Keys
To request a copy of the following policies & procedures, email info@heartlandforchildren.org.
POLICY# POLICY NAME
5-006
5-300
5-301
5-302
Independent Living Transitional Services
Diligent Search
Out of County Services/Interstate Compact on the Placement of Children
Family Team Conferencing
To request a copy of the following policies & procedures, email info@heartlandforchildren.org.
POLICY# POLICY NAME
4-100
4-101
4-102
4-200
4-201
4-202
4-203
4-300
4-301
4-302
4-303
4-304
4-305
4-306
4-307
4-308
4-309
4-310
Fund Development
Public Information and Media
Logo Communications & Guidelines
Screening and Intake
Case Maintenance and Documentation
Management of Resource and Support Services
School Communication
Recruitment of Foster Homes
Initial Licensing of Foster Homes
License Transfer Procedure
Foster Parent Support
Foster Parent Retention
Employees as Foster and Adoptive Parents
Foster Care Referrals
Relicensing of Family Foster Homes
Family Foster Home Waivers
State Institutional Claims for Damages Caused by Shelter or Foster Children
Behavior Support and Management
To request a copy of the following policies & procedures, email info@heartlandforchildren.org.
POLICY# POLICY NAME
5-000
5-002
5-003
5-008
5-009
5-100
5-101
5-102
5-103
5-104
5-105
5-200
5-201
Placement of Children
The Prevention & Placement of Child Victims & Aggressors Involved in Child on Child Sexual Abuse, Sexual Assault, Seduction or Exploitation
Sharing Records with Children
Child Placement Agreements (formerly policy 5-002)
Medicaid Care Coordination & Responsibilities
Behavior Support and Management
Caregiver Support
Guardian Assistance Program
Initial Licensing
Licensing Transfer Procedure
Relicensing
Adoption Supports and Services
Recruitment and Evaluation of Adoptive Applicants