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Data & Administrative Specialist

Applying for:

Job Summary: 

This position is responsible for tracking, maintenance, analysis, and reporting of program data, monitoring and providing data collection reports, facilitating data meetings, tracking program invoicing and overall administrative support to the Community Partnership School ModelTM and Director of Community Partnership Schools.

Essential Functions:

  • Establish and maintain positive working relationships with families, community members, school staff and other stakeholders

  • Proficiency in MS Office Excel

  • Develop new or maintain existing databases based on specifications

  • Input and extract data from various data sources, store in databases/spreadsheets 

  • Manage and generate weekly/monthly/quarterly reports, charts and graphs that reflect summary of the data

  • Reconcile various data systems to identify and correct data discrepancies and anomalies

  • Create and execute ad hoc queries on existing data systems as needed

  • Complete data entry and data cleanup projects as needed

  • Compile and distribute reports, presentations, and other statistical materials as requested

  • Maintain files and supporting documentation for each pillar in alignment with Community Partnership Schools Model and Certification requirements.

  • Coordinate, and facilitate data committee meetings, workgroups, and events

  • Provide administrative support to the Director and the Community Partnership Schools

  • Serve as point of contact for data management needs

  • Maintain calendar, notices, agendas, and meeting minutes for all CPS related meetings.

  • Assist with communications to stakeholders to include letters, invitations, flyers, newsletters, surveys, and phone communications.

  • Participate in all designated CPS meetings and activities; serve as an active member and creative partner for the Community Partnership School program team

  • Maintain effective mechanisms to facilitate timely delivery of invoices

  • Process and code bills, payments, invoices; submit and track funding requests

  • Maintain quality improvement to monitor services

  • Participate in the quality improvement process.

  • Perform special projects as assigned

  • Other duties as requested

Required Qualifications: 

Bachelor’s degree in Business, Computer Science, Information Systems, or related field preferred. Requires proficiency using MS Office applications, including Word, PowerPoint, Access, and Excel.  Two years’ experience in database collection and management, spreadsheets, creating charts and graphs.

Preferred Qualifications: 

Benefits:

Excellent benefits package with tuition assistance, domestic partner coverage, retirement and generous paid time off. 

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Additional Information:

Drug free workplace.  Drug testing required.  EOE/M/F/D/V. 

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