Administrative Support - Adoptions/Clerical
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7/5/2019
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This is a professional position responsible for retrieving, requesting and organizing documents for the adoption files.
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- Establishes and maintains positive working relationship with internal and external HFC customers, to include case management organizations and case managers
- Retrieve critical documents from FSFN and other systems
- Request documents as identified from various agencies
- Monitors and tracks requested documents
- Organize, compile and construct adoption files
- Redacting essential documents for adoption disclosure
- Assist in preparing and transporting files back to Heartland for Children after finalization
- Assist with completing Adoption Inquires and register the families for the adoption training, and maintain the annual adoption training calendar.
- Communicates with various professionals regarding outstanding documents
- Assist with routine administrative functions for the unit such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, ordering/assembling adoption backpacks or adoption bags, assist with Informational Night and Adoption 101 preparation or provide information to callers
- Assist with composing and distributing meeting notes, correspondence and reports
- Assist with maintaining staffing calendar and coordinate conference calls and meetings
- Assist with compiling, maintaining and organizing data from FSFN and other tracking systems
- Performs other unit duties as assigned
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High school diploma or GED required.
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Child welfare experience preferred.
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We offer excellent benefits package with tuition assistance, domestic partner coverage, retirement & generous paid time off.
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Drug Free workplace. Drug testing required. EOE/M/F/D/V.
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